Zip

ZipHQ is a modern procurement orchestration platform designed to help companies manage spending, approvals, vendor requests, and purchasing workflows in one centralized system. Instead of scattered emails and manual approvals, ZipHQ creates a single intake system (“front door”) for all purchase requests, making procurement faster, more controlled, and more transparent.

It is widely used by mid-size to enterprise companies that want to improve spend visibility, compliance, and approval speed while integrating with existing finance tools like ERP and accounting systems.

1. Intake-to-Procure System

Centralized entry point for all purchase requests

Employees submit requests through one standardized workflow

Ensures no “shadow spending” outside approved channels

2. Automated Approval Workflows

No-code workflow builder for finance teams

Approvals routed based on budget, department, or risk level

Parallel approvals to speed up decision-making

3. Vendor Management

Central database of suppliers and contracts

Tracks vendor performance and onboarding steps

Helps enforce preferred vendor policies

4. Procure-to-Pay Automation

Automatically generates purchase orders (POs)

Matches invoices with approved requests

Reduces manual accounting work and errors

5. Spend Visibility & Analytics

Real-time dashboards for spending insights

Tracks budgets, approvals, and procurement cycles

Helps identify overspending or duplicate tools

6. AI Assistance (Zip AI)

Suggests vendors and fields during requests

Flags unusual or risky spending behavior

Reduces manual data entry workload

7. Integrations

Connects with ERP systems (SAP, NetSuite, etc.)

Syncs finance, accounting, and procurement data

Acts as a layer on top of existing tools

8. Compliance & Risk Control

Built-in approval rules and audit trails

Ensures policy compliance before purchases are approved

Reduces unauthorized spending